Town Clerk's Office

General Election - Tuesday, November 3, 2020

From the Office of the Vermont Secretary of State:

Election Information & Resources

All active registered voters, who were registered as of September 2, 2020, were sent a ballot by mail between September 21 and October 1. No Vermonter should have to choose between their health and their constitutional right to vote. As long as COVID-19 still poses a risk to our communities, we should allow Vermont voters the option of voting from the safety of their own homes. If you prefer to vote in person, polling places will still be open. Please make a voting plan. Whether you vote by mail or in person is up to you, but we encourage you to vote by mail and vote early – by October 24th - to reduce contact at polling places and to ensure clerks and postal workers have ample time to deliver and process your ballot.

We encourage you to vote early and vote at home, but in-person voting is still available, subject to the polling place safety guidelines we developed with the Vermont Department of Health, following CDC best practices. For additional information got to



— Can voters who don’t want to mail in their absentee ballots use a drop box? If so, where’s it located? 

Hartford will have a Drop Box located at the back entrance of Town Hall facing Lyman Point Park (171 Bridge Street, White River Jct., VT  05001) Monday through Friday from 8am-5pm from September 28th-October 30th; and, on November 2nd from 8am-NOON. On Election Day, Nov. 3rd, Drop Boxes will be located at the Entrance and Exit of the Polling Location from 7am-6pm. Voter may also hand-carry their ballots into the polling place and give them to the Town Clerk or a member of the Board of Civil Authority (BCA). Please contact the Hartford Town Clerk’s Office with any questions or concerns  802-295-2785 or or

 — If not, what are the hours the clerk’s office is open for in-person delivery? Currently, Hartford Town Hall remains closed to the public, therefore voters will NOT be able to vote at the Town Clerk’s Office in-person as they have in the past.

 — Where will polling places be for in-person voting on Election Day? The polling place is at the Hartford High School Gymnasium at 37 Highland Avenue, White River Jct., VT  05001 (this is the normal polling location for Hartford). The polls in Hartford are open from 7:00am to 7:00pm

 — Do you need volunteers either ahead of or on Election Day? We have received a fair amount of interest from Hartford voters about working at the polls (and, we may have volunteer opportunities prior to election for certain tasks). We welcome interested parties to contact the Town Clerk. Contact Town Clerk, Lisa O’Neil via e-mail: or 802-295-2785

Due to the impact of COVID-19, if voting in-person or entering the polling place on Election Day, voters will need to wear a mask. If a voter is unable to wear a mask, we will accommodate the voter through a separate entrance at the back of the gymnasium to minimize contact with other voters and election workers. If voters have questions or need clarification, they are welcome to contact the Clerk’s office at 802-295-2785.


Dog Licenses for 2020 are Now Available 

Late fees will be added to any unlicensed dog after April 1, 2020.

We accept Cash, Money Order or LOCAL Checks ONLY.  We DO NOT ACCEPT CREDIT/DEBIT CARDS.

Dog License Fees:

  • $9 spayed/neutered ($11 after April 1)
  • $13 unspayed/unneutered ($17 after April 1)
A current rabies certificate is required. If new dog, then proof of spaying or neutering certificate and current rabies certificate required.

Functions of the Town Clerk's Office

Vermont State Statutes set the duties and responsibilities of the Town Clerk's office. The Town Clerk's office is responsible for:
  • Issuing dog licenses
  • Ordering ballots
  • Overseeing elections and counting votes
  • Receiving petitions and verifying legal voters
  • Receiving requests for absentee ballots and sending absentee ballots
  • Recording and maintaining all:
    • Deeds
    • Mortgages
    • Permits
    • Vital records
  • Temporary motor vehicle renewals
  • Town and school meeting minutes 2011
  • Updating and maintaining the voter checklist


  • Discharges
  • Easement deeds
  • Mobile home bills of sale
  • Mortgage deeds
  • Partial releases
  • Property transfer tax returns
  • Quitclaim deeds
  • Tax collector reports of sales
  • Warranty deeds

Vital Statistics

  • Birth Certificates, 1857 - to date
  • Death Certificates, 1857 - to date
  • Marriage Certificates, 1857 - to date

Marriage Licenses


A Vermont resident being married in Vermont must purchase a marriage license from the Town Clerk of the town he or she resides in. An out-of-state resident may purchase a marriage license from any Vermont Town Clerk. The marriage license may be used on the day it is purchased, and then it is good for 60 days. WE REQUIRE BOTH INDIVIDUALS TO BE PRESENT WHEN APPLYING FOR THE LICENSE.
Both individuals must know their mother's maiden names and the state where each parent was born. If there was a previous marriage/civil union for either individual, they must know the month and year that the previous marriage/civil union ended. If it was within the last 12 months, they must provide documentation of the final date. There are no blood tests required in Vermont. 

Marriage License Fee is $60. We accept Cash, Money Order or LOCAL Checks ONLY. We DO NOT ACCEPT CREDIT/DEBIT CARDS.

Dog Licenses

All dogs over the age of 6 months are required by state law to be licensed before April 1 of each year. To license a dog, you must have a current rabies certificate. Dogs under 2 must have been vaccinated within the last 12 months; dogs over 2 years of age must have been vaccinated within 36 months. The rabies certificate needs to be the original received from and signed by the veterinarian.

Voter Registration

If you are a resident of the Town of Hartford, you may register to vote in the Town Clerk's Office. If you have never before registered to vote in the State of Vermont, we will administer the Voter's Oath. New names are added to the voter checklist before every election.

Last year, Secretary of State Jim Condos announced the launch of VT’s new Elections Management Platform.  This streamlined the elections administration process, providing voters with greater access to voter specific information.  Over 25,000 Vermonters registered to vote online in 2016.  For the November General Election, nearly 6,500 Vermonters requested an absentee ballot through the My Voter Page.  

By using the My Voter Page, a registered voter can:
  • Check registration status;
  • View information on upcoming elections;
  • Access voter specific elections information, including directions to a polling place and polling hours;
  • View a sample ballot; 
  • Request and track an absentee ballot; 
  • and much more. 
We encourage voters to log into their My Voter Page to learn more.  

Registered Voters can log in at:
Online registration can be found at:

Motor Vehicle Registration

The Town Clerk's Office provides temporary motor vehicle registration renewals if you have the renewal from the state and it was issued in the current month or 2 previous months. You must have a check or money order made out to the state for the amount of the registration (the state will not accept cash.) There is a $3 processing fee for the town, which can be paid in a separate check or in cash.